The Parkway West Band Booster Organization is a volunteer parent group with the sole purpose being to support our children and the West band programs, which include Marching Band, Color Guard, Winter Guard and Concert Bands.  It takes a great deal of energy, ideas and organization each year to meet all the needs of the program.   As parents of students involved with the West Band programs, we are in a wonderful position to offer the assistance that is needed.  There is always plenty of room for more band families to join in the active support of the bands.  The Band Boosters hold a regular meeting in the West High band room to answer parent questions regarding the band program.  Our meeting schedule for 2010-11 is in the Band Blue Book or band schedule.

Currently, the Booster organization operates with a structure of officers and specific-purpose committees.  The officers make up the Executive Committee and work directly with the Band Director to accomplish the stated purposes of the Booster organization.  A vote of the general membership (held on March 14, 2010) changed the make-up of the Executive Committee to include the following positions (brief description of each is included):

• President - Preside at all general and Executive Committee meetings. Appoint all committees. Supervise the operation of the Boosters. Work closely with the Director to support the Band program.

• VP Band - Provide chaperones and handle all hotel and transportation arrangements for band activities as requested. Coordinate transportation for Voluntary Transfer Students. Oversee the Roadie Committee.

• VP Guard - Responsible for all Color Guard operations including uniforms, props and equipment.

• VP Ways and Means - Coordinate all general and individual fundraising activities. Enlist volunteers for chairpersons for each fundraising activity including the Craft Fair.

• Secretary - Responsible for all records and correspondence. Maintain rosters of members. Provide notice of meeting. Maintain lists of former Band students. Assemble and distribute newsletter.

• Treasurer - Prepare annual budget. Provide full statement of financial activities at every general and Board meeting. Oversee preparation of all necessary tax documents. Responsible for accounts receivable/payable for all booster activities. Maintain all bank accounts for the Boosters.

Committees are used to address specific activities - some are standing while others are short-term in nature.  Following are the committees currently in use by the Booster organization.

• Band Services (standing) - Responsible for New Marcher Parent Party, Swim Party, Ice Cream Social, Tailgates and Band Banquet. Provide refreshments during band camp, at performances and other times as needed.

• Roadies (standing) - Supervise construction of props and coordinate transportation of props and instruments to competitions as well as on and off the fields.

• Nominating (short term) - Develop a slate of officers with approval of the Executive Committee for presentation at the last general meeting of the school year.

• Public Relations (standing) - Coordinate videotaping and still-picture taking of all Band functions as well as maintaining the Parkway West Band Booster website.

• Craft Fair (standing)- Coordinate all activities associated with the Craft Fair. The individual(s) will be in training during the 2005-2006 season.

  • Craft Fair Bakery Co-Chair (short term) - Work with another parent to oversee the bakery area at the annual craft fair.

  • Craft Fair Parking (short term) -Responsible for managing the parking area during the annual craft fair.

• Uniforms (standing) - Order, fit, clean, store and distribute all band uniforms, tuxedos, concert dresses and accessories (shoes, gloves, rifles, sabers, garments bags, etc.)

• Spirit Wear (standing) - Order and distribute show shirts, band jackets, sweatshirts and other Spirit Wear.  Oversee Band Gear fittings, ordering, and distribution.

• Alumni Relations (standing) - Coordinate all efforts to develop a relationship with band alumni and encourage alumni participation in the Parkway West Band program.

The Band Booster Executive Committee, elected annually, meets each month with the Band Director to coordinate activities in support of the band program.  Minutes of recent Executive Committee meetings will be included here as an additional means of communication with Booster membership. 

General Booster membership meetings are conducted monthly - these serve as a method of communication with the full membership and as a forum for discussion about Booster and Band program activities.  Minutes of these meetings are included here for review.  Click on the month you wish to view.

February, 2005

March, 2005

April, 2005